Aalborg - havnefront


Photo: Patrick Bo Elkjær og Sofie Steensen Nielsen

If you're in doubt then do not hesitate to contact us
 - we will help you find the answer.


There are many things to keep track of when you host a conference. Therefore, we have gathered several free handbooks and material in which you can find advice and guidance.


Presentation of Aalborg in print or on e-pages

When you, a future congress organiser, want to host a congress in Aalborg, we are more than happy to produce customised presentation materials for your conference.

The Congress Handbook

In the Congress Handbook, you can get an overview of the tasks that follow when arranging a conference, congress or meeting. In the book, you can find good tips, as well as several checklists that can help you maintain an overview of the tasks.

The course of a typical conference

The course of a conference varies from conference to conference and depends of several factors, including the number of participants, requirements and wishes from the host organisation, etc. In this guide, we have tried to create as detailed an overview as possible, but it is important to ...

Sustainable hosting

As the host of a meeting, it can be an advantage – both economically, socially and PR wise – to organise a green and sustainable event. Below you can find a list of suggestions as to how you can make your event more sustainable, as well as concrete measures that can be implemented.

Guide to a good conference website

As the host of a conference, it is important to create an informative and logical website that provides your guests with the information they need. VisitAalborg can present a suggestion as to what a good conference website looks like – a suggestion that has considered how you can encourage...

The Digital Congress

VisitAalborg and Inspiring Denmark has worked together to create The Digital Congress – a guide that focuses on how you can use digital media when planning and hosting your conference. Social media is a quick and efficient way of spreading information, and therefore it is important that ...

Fundraising Instructions

In these instructions you can find the answers to the most important and most frequently asked questions concerning fundraising and sponsoring for congresses, conferences and meetings. In the instructions you can find tools to help you create project applications, a budget, a timeline and ...

International incentive trips and international business meetings

This business case focuses on the potential of international incentive trips and international business meetings.

If you would like a printed version of one of the handbooks or more information about conference websites, then please contact us on E: convention@aalborg.dk or T: +45 9931 7520.


Media archive

In this database, we have collected a selection of photos from Aalborg that make an impression of the city. You are free to use these photos when promoting your congress in Aalborg.


A handy map of the city with information about attractions, accommodation and practical information about Aalborg. If you would like for your conference guests to receive these city maps, then contact us on convention@aalborg.dk.

VAT guidelines

Denmark is internationally known as a country with high taxation and high VAT, meaning it can seem discouraging for many foreign companies and decision-makers when deciding whether a given conference, congress or meeting is to be held in Denmark. To fight prejudice, the national development organisation for business tourism, MeetDenmark, together with The Danish Chamber of Commerce KPMG, has drafted five guidelines regarding VAT at conferences in Denmark.

Contact us

If you would like advice and assistance on your conference in Aalborg, please do not hesitate to contact us for an informal chat.

Contact VisitAalborg Convention Bureau