Aalborg
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Free advice and planning

- we will help you find the right setting for your conference, congress or
meeting in Aalborg

VisitAalborg Convention Bureau is your professional sparring partner when you are considering hosting your next conference, congress or meeting in Aalborg.

We have more than 30 years of experience bidding on and bringing national and international conferences of all sizes to Aalborg – often in close collaboration with the city’s many professional actors. We are the link between you and the city’s many venues, hotels and experiences, and we are more than happy to share our extensive knowledge of the different possibilities in Aalborg with you – even the ones you are unable to find on your own.

If you are in a position to spearhead a conference, we can help you with a long list of non-academic tasks in the process of planning and bidding on a conference. This allows you to focus on the academic content that we are unable to help you with! We know all about the city, its facilities and its possibilities, and therefore, we can help you find the perfect setting for your conference, congress or meeting in Aalborg.

 

We work for free, and our services include, among other things:

  • Giving advice about venues, accommodation possibilities, social events, restaurants, transport, etc.
  • Obtaining offers, advice on budgeting and draft budget preparations
  • Booking of venues, hotels, social events, etc.
  • Sparring on the program for the event in question
  • Coordination and production of bidding and presentation materials that is tailored to your conference and reflects what your participants will experience in Aalborg
  • Planning and hosting site inspections for decisionmakers
  • Presenting Aalborg as a destination to the boards of organisations, both nationally and internationally
  • Participating in coordinated meetings in the planning process, both nationally and internationally
  • Free access to VisitAalborg’s photo, video and brochure material

 

VisitAalborg is your free sparring partner from the moment the idea of hosting a conference crosses your mind, and until it is decided whether or not the conference will be hosted in Aalborg. Hereafter, we will help you by putting you in contact with a professional conference organiser (PCO) if that is what you should wish, and we will hand over all the bookings and reservations we have made to either you or a PCO.

 

When does it make sense to contact us?

Contact us as soon as the idea to host an international conference, congress or meeting in Aalborg crosses your mind. We will help you figure out how Aalborg can accommodate the conference and come with suggestions as to what the conference program can look like.

Additional information

Our free conference services

Get a complete overview of how we can help you plan, bid on and win your international conference, congress or meeting that you want to host in Aalborg.

Host a conference

Hosting a conference on your home field is very advantageous. Among other things, conferences are the perfect way to draw attention to your research and obtain personal recognition whilst promoting your organisation.

References

This is what previous conference hosts have thought about their cooperation with and the help they received from VisitAalborg Convention.

Tools

If you're in doubt then do not hesitate to contact us  - we will help you find the answer.   There are many things to keep track of when you host a conference. Therefore, we have gathered several free handbooks and material in which you can find advice and guidance.

Mediearkiv

In this database, we have collected a selection of pictures from Aalborg that can give you an impression of the city. You are free to use the photoes when promoting your congress in Aalborg.

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Photo: Delsted productions